Round Rock ISD welcomes the use of facilities owned by the District by outside organizations and/or groups; however, such use of District facilities shall not be permitted when it interferes with the educational program of any campus or District scheduled activities, including facility maintenance and/or repair projects.
The District is a tax-supported nonprofit organization established to serve the students and youth residing within the boundaries of the District. The District may, therefore, differentiate among various categories of organizations/groups (such as youth groups, non-profit organizations, for-profit organizations, and civic groups) in establishing the fee charged. All organizations/groups within the same category shall be offered fair and equal access to District facilities.
Facilitron – Online Facility Rental System
High school fields, Kelly Reeves and Dragon stadiums will all be handled by our Athletics Department (each campus will reserve their fields and stadiums).
Performing Arts Centers are managed and reserved through the Fine Arts/PAC Department.
Round Rock ISD’s online facility request and rental system is designed to provide a positive user experience for all. Reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.
In partnering with Facilitron, Round Rock ISD launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time. You can view and request all district facilities at Facilitron. Although the process of requesting/approval/management of facility use is now digital, what is implemented on Facilitron remains the same as dictated by Round Rock ISD’s board policies on facility use. Round Rock ISD’s administrative staff will make final decisions on all facility use requests.
Facilitron will assist with the set-up of organizations and user accounts, including verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on Round Rock ISD’s behalf. Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system.
The new Facilitron system is now live for all District facilities. Moving forward, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online. If you need assistance setting up an account and/or submitting a facility use request, you can email Facilitron directly, by calling them at 800-272-2962 ext. 1, or by visiting the Facilitron support website.
Facilities are managed by Facilitron as overseen by Round Rock ISD Energy Management/Facilities.
