Procedures | Operations

Bat Removal Procedures

Safety and Risk Management Administrative Guideline
(Bat season runs March through October)

Round Rock Animal Control 512-255-PETS (7387)
Williamson Country Animal Control 512-943-1101
Austin Animal Control 512-972-6060

Never touch a bat, dead or alive, with bare hands

If a bat is on the ground or cannot fly, it is probably sick:

isolate the area, keep all students away from the area
call Maintenance Department 512-464-8340 and they will come and capture the bat
Submit a work order through the Maintenance work order system
if it is after hours or you can’t reach Maintenance call On-Call at 512-464-4444

If you or Custodian are able to trap the bat before Maintenance arrives:

move students to another room/area
avoid direct contact with the bat
isolate the area by closing doors
turn on lights
wait for the bat to land, cover it with a trash can or similar container
leave bat under container until Maintenance arrives and removes it
Do not allow students near container at any time
Custodian should disinfect area

If rabies results are positive, instructions regarding posting notices and other forms of communication will be provided by Safety & Risk Management.

Additional contacts:

David Gordon, IPM Maintenance – 512-464-8340
George Scherer, Safety & Risk Management – 512-464-5454 or cell 512-468-0574
Round Rock Police/Animal Control – 512-218-5518
Williamson County Animal Control – 512-943-1389
Travis County Animal Control – 512-974-5000
Williamson County Health Dept. – 512-943-3660

The Maintenance Department is responsible for ensuring that the buildings are protected from any problems regarding extreme cold conditions. Although it is common knowledge that materials and equipment do fail from such extreme weather conditions, the department is committed to maintain a process that will keep such conditions to exist at an acceptable level, should it occur, and allow the district to continue its educational process.

Coordinators

David Gordon – Grounds

Steven Bradford – Plumbing

Quincy Bland – Custodial Services

Manny Castillo – HVAC

Don Miller – General Maintenance

1.1 It is the policy of the Round Rock Independent School District that any individual engaging in the maintenance, repairing, cleaning, servicing, or adjusting of prime movers, machinery, or equipment on Round Rock ISD property will abide by the procedures outlined in this document. These procedures are designed to meet or exceed applicable OSHA standards for safe work practices. 1.2 Lockout is a first means of protection; warning tags only supplement the use of locks. Tags alone may be used only when the application of a lock is not practically feasible and with approval of the appropriate supervisor.

To ensure that all individuals on the Round Rock ISD campus are protected from accidental or unexpected activation of mechanical and/or electrical equipment during maintenance, repairing, cleaning, servicing, or adjusting of prime movers, machinery, or equipment.

Activation/Energization – To set machinery into motion by starting, switching, pushing, moving or otherwise engaging power sources for such equipment. To provide a flow of electricity or complete a circuit that is the main power source for the machinery/equipment.

Affected Employee – An employee whose job requires him/her to operate or use a machine or equipment on which servicing or maintenance is being performed under lockout or tagout, or whose job requires him/her to work in an area in which such servicing or maintenance is being performed

Authorized employee – A person who locks out or tags out machines or equipment in order to perform servicing or maintenance on that machine or equipment. An affected employee becomes an authorized employee when that employee’s duties include performing servicing or maintenance covered under this section.

“Capable of being locked out” – An energy isolating device is capable of being locked out if it has a hasp or other means of attachment to which, or through which, a lock can be affixed, or it has a locking mechanism built into it. Other energy isolating devices are capable of being locked out, if lockout can be achieved without the need to dismantle, rebuild or replace the energy-isolating device, or permanently alter its energy control capability.

Energy control procedures – Use of lockout/tagout equipment to ensure safe work practices.

Energized – Connected to an energy source or containing residual or stored energy.

Energy isolating device – A mechanical device that physically prevents the transmission or release of energy, including but not limited to the following:

A manually operated electrical circuit breaker, a disconnect switch, a manually operated switch by which the conductors of a circuit can be disconnected from all ungrounded supply conductors and, in addition, no pole can be operated independently,
A line valve
A block, and
Any similar device used to block or isolate energy.
Pushbuttons, selector switches and other control circuit type devices are not energy isolating devices.

Energy Source – Any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal or other energy.

Lockout – The placement of a lockout device on an energy isolating device, in accordance with an established procedure, ensuring that the energy isolating device and the equipment being controlled cannot be operated until the lockout device is removed.

Lockout device – A device that utilizes a positive means such as a lock, either key or combination type, to hold an energy isolating device in the safe position and prevent the energizing of a machine or equipment. Included are blank flanges and bolted slip blinds.

Normal production operations – The utilization of a machine or equipment to perform its intended production function.

Servicing and/or maintenance – Workplace activities such as constructing, installing, setting up, adjusting, inspecting, modifying, and maintaining and/or servicing machines or equipment. These activities include lubrication, cleaning or de-jamming of machines or equipment and making adjustments or tool changes, where the employee may be exposed to the unexpected energized/startup of the equipment or release of hazardous energy.

Setting up – Any work performed to prepare a machine or equipment to perform its normal production operation.

Tagout – The placement of a tagout device on an energy isolating device, in accordance with an established procedure, to indicate that the energy isolating device and the equipment being controlled may not be operated until the tagout device is removed.

Tagout device – A prominent warning device, such as a tag and a means of attachment, which can be securely fastened to an energy isolating device in accordance with an established procedure, to indicate that the energy isolating device and the equipment being controlled may not be operated until the tagout device is removed.

4.1 Maintenance Department

Ensure that the lockout/tagout procedures are in compliance with OSHA requirements.
Provide annual training to employees affected by lockout/tagout procedures.
Inspect energy control procedures and practices at least annually to ensure that general and specific lockout/tagout procedures are being followed.
Persons other than those employees directly utilizing energy control procedures must carry out inspections.
Inspections will include a review between the Foreman and each authorized employee, of that employee’s responsibilities under the energy control procedure being inspected.
Certify that periodic inspections have been performed on all lockout/tagout equipment.
Maintain a file of all Round Rock ISD equipment, machinery, and operations that require the use of lockout/tagout procedures. The file will include the location, description, power source and primary hazards of equipment/machinery, a list of the primary operators/maintenance personnel and a list of lockout/tagout equipment that is used and maintained on site.

4.2 Directors, Assistant Directors, Foremen

Ensure that each supervisor adheres to procedures.

4.3 Foremen

Ensure that each employee and each off campus employee ( contractors ) engaging in work requiring locking/tagging out of energy sources understands and adheres to adopted procedures.
Assure that employees have received training in energy control procedures prior to operating the machinery or equipment.
Provide and maintain necessary equipment and resources, including accident prevention signs, tags, padlocks, seals and/or other similarly effective means.

4.4 Employees

Adhere to Specific Procedures as outlined in this document for all tasks that require the use of lockout/tagout procedures as defined.
Maintain lockout/tagout supplies in maintenance vehicles.

5.1 Preparation for Lockout/Tagout

Make a survey to locate and identify all isolating devices to be certain which switch(es), valve (es), or other energy isolating devices apply to the equipment to be locked or tagged out. More than one energy source (electrical, mechanical, stored energy, or others) may be involved.

5.2 Sequence of Lockout or Tagout System Procedure

Notify affected employees that a lockout or tagout system is going to be utilized and the reason therefore. The authorized employee shall know the type and magnitude of energy that the machine or equipment utilizes and shall understand the hazards thereof.
If the machine or equipment is operating, shut it down by the normal stopping procedure (depress stop button, open toggle switch, etc.).
Operate the switch, valve, or other energy isolating device(s) so that the equipment is isolated from its energy source(s). Stored energy (such as that in springs, elevated machine members, rotating flywheels, hydraulic systems, and air, gas, steam, or water pressure, etc.) must be dissipated or restrained by methods such as repositioning, blocking, bleeding down, etc.
Lockout/Tagout the energy isolating devices with assigned individual lock(s) or tag(s).
After ensuring that no personnel are exposed, and as a check on having disconnected the energy sources, operate the push button or other normal operating controls to make certain the equipment will not operate. CAUTION: Return operating control(s) to neutral or off position after the test.
The equipment is now locked out or tagged out.

5.3 Restoring Machines or Equipment to Normal Operations

After the servicing and/or maintenance are complete and equipment is ready for normal production operations, check the area around the machines or equipment to ensure that on one is exposed.
After all tools have been removed from the machine or equipment, guards have been reinstalled and employees are in the clear, remove all lockout or tagout devices. Operate the energy isolating devices to restore energy to the machine or equipment.

5.4 Procedures Involving More Than One Person

In the preceding steps, if more than one individual is required to lockout or tagout equipment, each shall place his/her own personal lockout/tagout device on the energy isolating device(s). When an energy-isolating device cannot accept multiple locks or tags, a multiple lockout or tagout device (hasp) may be used. If lockout is used, a single lock may be used to lockout the machine or equipment with the key being placed in a lockout box or cabinet which allows the use of multiple locks to secure it. Each employee will then use his/her own lock to secure the box or cabinet. As each person no longer needs to maintain his or her lockout protection, that person will remove his/her lock from the box or cabinet.

5.5 Maintenance Requiring Undisrupted Energy Supply

Where maintenance, repairing, cleaning, servicing, adjusting, or setting up operations cannot be accomplished with the prime mover or energy source disconnected, such operations may only be performed under the following conditions:

The operating station (e.g. external control panel) where the machine may be activated must at all times be under the control of a qualified operator.

All participants must be in clear view of the operator or in positive communication with each other.

All participants must be beyond the reach of machine elements, which may move rapidly and present a hazard.

Where machine configuration or size requires that the operator leave the control station to install tools, and where there are machine elements which may move rapidly, if activated, such elements must be separately locked out.

During repair procedures where mechanical components are being adjusted or replaced, the machine shall be de-energized or disconnected from its power source

RRISD Employees will receive annual lockout/tagout training.

7.1 Inspection Records

Maintenance Department will maintain inspection records.
Department will complete and maintain all LOCKOUT/TAGOUT INSPECTION FORMS.

7.2 The Maintenance Department will maintain training records. Training records will include an outline of topics covered and a sign in sheet of those employees attending.

8.1 The following tag colors are used by the school district

Electrical – Red
HVAC – Blue
Sp. Sys. – Green
Gen. Maint. – Orange
Plumbing – Purple
Stationary – Teal
Food Service – Yellow

Employee

fill out and sign a Tool Purchase RequestForm.
forward form to the Supervisor along with the damaged or broken tool.

Supervisor

Responsible for Maintaining and Updating employee’s Tool Inventory List

confirm the Tool needs to be replaced & fill out Lost tool Form
delete damaged or broken tool from employee’s inventory list
fill out and sign the New Tool Request Form and
hand over damaged or broken Tool and Request Form to Inventory Control Tech.

Inventory Control Tech

will collect damaged or broken tool and put in designated location for proper disposal as directed by District policy
will add the damaged or broken tool to the Damaged Tool Inventory List along with the department and employee it belonged to
sign the request form
Request will then go to the Assistant Director for verification of all three signatures (Employee, Supervisor, Inventory Control Tech. ) and sign the Tool Request Form

Supervisor

give pink copy to Office personnel for filing purposes
if required, give the Inventory Tech. the Tool Request Form with the Bid No. or Quotes to obtain a Purchase Order, OR
Purchase Tool with “P” Card
Add to the employee’s inventory list
Give copy with receipt to the Office personnel